Showing posts with label supervisor. Show all posts
Showing posts with label supervisor. Show all posts

Thursday, July 18, 2013

Advice From My Mentor - Bad Employees



Throughout my career I have had lots of people give me words of advice on how to enhance my career and how to be a better manager. Some of it has gone in one ear and out the other but a lot of the advice has been beneficial and helped my career and management development. Here is one of those great words of wisdom that has stuck with me over the years.

“There is no such thing as a bad employee, only bad supervisors!”

In the 1970’s I was working for Kraft Foods and starting my career in management as a first line supervisor. The plant manager for that facility, Tony, was one of my mentors that I still find myself quoting all the time. This was one of his favorite Tonyism’s, my term for his sayings, that he would tell the supervisors every time they brought up an employee issue.

I remember getting so mad when he said this to me because I had come to him looking for a solution, not to hear how bad of a supervisor I was. Fortunately he was very understanding and would sit and talk me through the issue. I soon came to realize this was his whole point in making the statement, to get me to think and work through the issue.

Over the years I began to understand the deep meaning of the statement and began applying it to my management skill set. There are two broad lessons that can be learned from this statement.

The first is that new employees do not come to work on their first day with the preconceived notion that “I am here to goof-off and cause trouble.” They come to work with high hopes and optimism of doing a fair days work for a fair days wage. They are taught, on the job, how to be a bad employee. No, this is not part of their orientation or part of the supervisor’s training program, but it is there. They learn it from the attitude of other employees and the general work ethic of the facility.

How does this apply to management? When management allows a negative environment to foster in a work place then they are responsible for the outcome, thus it is not due to bad employees but to bad supervision. Address issues and do not let them grow and take root in your organization and you will find you have fewer “bad employees.”

The second lesson to be learned, from this Tonyism, is associated with the first and that is to take action. If an employee starts to have performance issues it is up to the supervisor to address the issue with the employee and not let it continue to grow worse. Most performance issues have a root-cause that may or may not be associated with the job. By addressing the issue early and helping the employee see the problems that are occurring; you may be able to uncover the root-cause and to turn the performance issue around with minimal intervention. One thing I have learned over the years is ignoring issues will not cause them to go away.

Our job as managers is to develop employees and help them achieve their work related goals. By working with our employees we can develop a positive and productive work relationship that will be beneficial to both the employee and the organization. Also, remember it is hard to achieve your goals without the willing and positive support of your staff; they can make or break you.

Throughout the years I have found myself using the same statements that my mentors would say to me in various business situations. Now I have an advantage in that I know they work and have benefits in all areas of business life.
 
 
 
 
 

Tuesday, October 9, 2012

Decision Makers Need to Make it Happen



This is one of my older post which needs to be revisisted from time to time.




Decision Makers Need to Make it Happen

 

In today's business environment teams, groups and committees are all the rage of the modern corporate structure. It is all about empowerment and flattening out the hierarchy and with more acronyms describing how to do it than grains of sand in an hour glass. Every year new gurus come out with their programs, which are just warmed over last year’s programs, but with a few new letters put together to make the latest and greatest acronym ever. Yet, sometimes you have to step back and remember past advice and apply it today.

When I thought of myself as a young corporate ladder climber and the team concept of management was just starting I had a manager who gave me two pieces of advice on how to implement these practices.

1. “A committee of 3 gets more done when 2 people are absent.”


2. “You don't call a committee to kill a rattlesnake, just kill it.”


In our daily business lives there are times we just need to make a decision. Not stand around and wait for others and see which way the wind is blowing. There comes a time when we need a decision maker who can step up and is not afraid to make decisive decisions. True leaders in business are becoming a rarity. I believe this is in part due to the way we are teaching our young people that everyone is equal and everyone deserves a trophy even if they lose. Leaders lead and should be recognized as such.

In the end we are the only ones responsible for our success or failure and as leaders it is time for us to step up and lead in our area of expertise.

Make it Happen Today!





Wednesday, September 19, 2012

Not Politically Correct


Not Politically Correct


The other day I had to prepare a short talk to give at a meeting. It wasn't that difficult to prepare because it was a subject familiar to me.  But the length and time is always a concern.

Many moons ago when I was taking Agriculture 1 as a freshman at Aurora High School in Aurora NC we had a short chapter on public speaking. Our teacher, Finnly Lewis, gave this simple rule which has stuck with me and guided me in every speech I have made:

"A speech should be like a woman's dress, long enough to cover the subject, but short enough to keep the interest."







Get Your Copy Today at: http://www.amazon.com/I-Have-Give-Speech-ebook/dp/B0068PH6IK/ref=sr_1_1?ie=UTF8&qid=1322485409&sr=8-1












Wednesday, August 1, 2012

CYA - The Basic Rule of Leadership

CYA – The Basic Rule of Leadership

While attending Florida Southern College I took a night class entitled “Industrial Psychology.” The teacher was a retired Vice President of Human Resources for a major international heavy equipment manufacturer. The first day of class he walked into the room, went to the blackboard and wrote in large letters “CYA”. He then told us if we did not learn anything else in his class we would learn what CYA meant.

He went on to explain that in the real world of business this is one of the most important and basic rules to success and survival. Whether you find yourself in a positive or negative position, using CYA gives you an advantage over your competition. In all areas of business you needed to CYA or Cover Your Ass.

Every class after that he wrote CYA on the board and left it up for the entire period. Then he taught the fundamentals of industrial psychology while weaving in his own personal experiences. Throughout the class he referred to the board and ask, "How can you apply CYA to this situation?"

When broken down CYA involves two processes.

1. Documentation
 

2. Follow-up

Documentation

Documentation is simply “put it in writing.” Whether it involves communication or an event, write down what was said and/or what happened. Too often not remembering exactly what happened or what was said results in a totally different outcome than what you expected.

In a conversation what was heard by one party may not be what was said by the other. Often the conversation is held in a noisy or busy area with lots of distractions. Other times the conversation is held while one or both parties are in a hurry and there is no true communication occurring.

To help avoid misunderstanding take notes during the conversation or as soon as possible after the conversation write down what was said. I have always carried a little note pad in my pocket to jot down memory notes to be used later to help retain or recap the conversation. Often when I get a few minutes I will send a note by email to the other party summarizing the conversation. This will also serve a record that we had the conversation.

At times I have kept a business journal or log of my daily activities. This is a great tool for keeping notes on the day’s events and important communications. Several months later if you have to review an event you will be glad you have this information documented.

Another good habit to get into is to save all correspondences in a file. You never know when you may need it. This is one of the great things about email. It is a written record and easy to save.
 
Follow-up

One of the phrases I hate to hear from one of my managers is, “I assumed ….” I was taught very early in my business career the old adage that when you assume, you make an “ass-u-me” and I get very upset when it happens to me. This can easily be avoided by learning to follow-up on events you are involved with.

If you make an assignment don’t assume it will be done, follow-up.

If you have assignments don’t assume you have done it correctly, follow-up.

If you are involved in communication with another person don’t assume there is an understanding of what was said, follow-up.

If you do anything, take the time to follow-up to insure it is done correctly. This extra step in your work process can eliminate a lot of wasted steps in the future.

If you write it, proofread it, another form of follow-up. Years ago I asked my assistant to type a letter to the Vice President of Operations of the company I worked for telling him of the production record that was broken the previous night by our second shift team. She typed it up and brought in for me to sign and I did.

Several days later I got a call from the VP asking if I had read the letter I had signed before I sent it. I learned a big lesson on follow-up that day. I pulled out my copy of the letter and read where she wrote, “The second shift set a new production standard for the operations.” The problem was she had left the “f” out of shift. Needless to say I now read what I sign.

It may sound like you are being paranoid by keeping all of these notes and constantly checking up on people, but it is not. It is a valuable tool to help make you a better leader and manager. It will help you evaluate your past performance and help you make plans for future improvements. By applying CYA in all areas of your work you will reap the benefits.

So, everyday “Cover Your Ass.”



(First published April 2011)

Wednesday, June 6, 2012

Now Available at Smashword.com in Most Digital Formats





I Have to Give a Speech - Now What” by Larry B. Gray



“I have to speak in front of how many people?” This realization sends chills through the toughest and smartest people. The fear of public speaking is real and we all face it at one time or another. Here are some simple tips to help you prepare and deliver your message.














Tuesday, May 8, 2012

Never Give Up

Never Give Up

How often does it feel like you can never win and you decide it is not worth your effort. How often does the next challenge end the same way.

There are times when you have to move on but it is important to review all your facts before making a decision. Basing a decision on emotion and frustration can often lead to failure. Worse it can lead to lost opportunities.

The little picture below says it all.




This is one of my favorite motivational pictures. "Never Give Up. Never Surrender." (Do you remember where that came from?)






Wednesday, April 18, 2012

A Supervisor's Paryer




Thirty years ago mom found a copy of a prayer and stitched a needle point from it. She then framed it and sent it to me. Ever since then I have hung this prayer on the wall directly behind my desk as a reminder of what I need to strive for.

A Supervisor’s Prayer

Dear Lord,Please help me ..........
To accept human beings as they are --
not yearn for perfect creatures,
To recognize ability --
and to encourage it,
To understand shortcomings --
and make allowances for them,
To work patiently for improvement --
and not to expect too much too quickly,
To appreciate what people do right --
not just criticize what they do wrong,
To be slow to anger --
and hard to discourage,
To have the hide of an elephant --
and the patience of Job,
In short, Lord, please help me --
be a better Supervisor.







Tuesday, March 6, 2012

Wow! What A Sale! FREE!!!




Wow! What a Sale! FREE!!!!  Today March 6, 2012, through Saturday, March 10 I am giving away FREE copies of my book “Problem Solving – Dealing with Employee Issues”. To download your FREE copy go to Amazon.com or click on the button below. 

After you have read the book, if you are so inclined, go back to book page on Amazon.com and write a short review. This will be greatly appreciated. But, no matter what get your FREE copy today.

Wednesday, January 4, 2012

Problem Solving - Dealing With Employee Issues

Now Available on Amazon Kindle







Everyone in a leadership position will have to deal with employee issues. Whenever people work together friction occurs. How you deal with these issues will have a major impact on your success as a leader. “Problem Solving – Dealing With Employee Issues” lays out a systematic approach to dealing with employee issues and the associated problems.
Order you copy today.




Tuesday, July 12, 2011

Find Your Indispensable Employee and Fire Them

As managers we all have one. You know, that one special employee we go to whenever we want to be sure a job or task is done right. No matter how much potential the rest of our team has we always give the special jobs or best leads to our “go to guy.” Sooner or later this team member becomes indispensable to our operation and to our own leadership success.

When this happens to you there is only one thing to do. Find your indispensable employee and fire him. You may think this is harsh but if you want to be successful in leadership you have to learn how to lead without a “go to person”. Here are six reasons why you should. (A point of clarification, I am not talking about Leadership Development, but I am looking at one aspect of Team Dynamics.)

You Become Dependent

Once you start using someone as a “go to guy” you become dependent on that person to insure your own work is done. If you know that they will get the job done you don’t worry about learning how to accomplish the task yourself. Even worse you stop monitoring the work and don’t follow-up on the results.

If one of your employees is that good they will eventually grow tired of following in your shadow and move on to another job. At this point you are at a loss because you have not learned how to do the job yourself or developed the other members of your team to assist you.

Fail to Recognize the Talents of Your Team

Often by giving the more challenging task to the same person all the time you fail to recognize that there are other members of the team that can do the work. If you have done your job right you should have surrounded yourself with team members who are both qualified and trained to handle any task the team faces. It is a known fact that a lot of people will only rise to the level of expectation you have for them. In most work situation the majority of your team wants to be challenged in their job.

Fail to Develop / Train Other Team Members

Another negative result of depending on a “go to guy” is that you fail to train and develop your team. A key part of being in a leadership position is to offer training and guidance to all team members in order to help them achieve their maximum potential.

One of the most obvious problems with this failure is you will be left without a backup plan when your “go to guy” leaves your team, because eventually he will leave. It is your job to train all your team members so that any one of them could assume any task if another team member leaves.

Strife in the Team

Remember back when you were in school and the teacher had a favorite pupil. What did you think of that teacher and the “Teacher’s Pet”? The same thing can happen in your team if you have a favorite “go to guy.” How do you think the rest of the team feels about the “Boss’s Pet”?

The most common result of favoritism is low morale among the other team members. Unconsciously their work begins to suffer and the team’s productivity begins to drop. The results are that you as the leader of team look bad in your boss’s eyes.

It is also a possible outcome of having a “go to guy” that the other team member may sabotage the work and performance of the “Boss’s Pet.” Once again the result of this is that you, as the leader, look bad to your Boss.

Giving Away Too Much Authority

Another possible problem of you continuing to rely on your “go to guy” is a tendency to give them too much power. If you give away too much of your authority the “go to guy” may become the pseudo leader of the group. The other team members begin to look to him for instructions and answers to work issues. This could result in you not being aware of what is happening within your team.

This would not be problem if your goal is to develop a leader but if you are just relying on him to get the job done it could result in problems for you as the leader. The ultimate problem comes when your boss begins to go to the pseudo leader because he believes he is the one who knows what is going on in the team.

Back Stabbing

Finally, there is the possibility that your “go to guy” and / or the entire team my try to sabotage your work and standing with your boss. This is usually a result of their loss of respect for you as their leader because of the favoritism you show your “go to guy.”

Most often it is your “go to guy” that stabs you in the back. If he is as good as you think eventually he will ask himself, “Why do I need him?” The result of this is he will begin to take steps to insure your boss knows who is actually doing all the work.

If we are good leaders we are working hard to develop and train our entire team. Yes, there will be occasions when a team member shows a higher leadership aptitude than the others and we will focus more effort on their development. But, we cannot do this at the expense of the rest of the team. This is what leadership is about.

Developing a “go to guy” into an indispensable employee will lead to your ultimate failure as a leader. Having a strong, well trained team will help insure your success.

Isn’t it time for you to fire your indispensable employee?